A Ultimate Guide to WS Form in WordPress

Are you using WS Form to build forms on your WordPress website and wondering how to manage submissions more efficiently?

WS Form is a powerful and flexible form builder that lets you create advanced forms with full control over layout, logic, and actions. It also provides built-in options to store and view form submissions, which works well for basic use cases.

However, as your website grows and forms start collecting more data, managing submissions can become more complex. Tasks like reviewing older entries, organizing submissions from multiple forms, exporting data, or tracking form performance over time often require more than just basic entry storage.

In this article, we’ll explore how WS Form handles form submissions, what options are available for storing and managing entries, and how you can improve submission management when working with larger or more complex forms.

What is WS Form?

WS Form is a flexible and developer-friendly WordPress form plugin designed to help you build advanced forms with ease. It uses a drag-and-drop interface that allows you to add, arrange, and customize form fields without writing code.

With WS Form, you can create a wide range of forms such as:

• Contact forms
• Registration forms
• Feedback and survey forms
• Quote request forms
• Multi-step and tab-based forms

This plugin also includes ready-made form templates, making it easy to get started quickly. In addition, WS Form provides extensive control over form behavior through settings, actions, and styling options, allowing you to tailor forms exactly to your needs.

Steps to Create a Form with WS Form

Creating a form with WS Form is straightforward and flexible. Below are the step-by-step instructions to help you build a form from scratch or using a template.

Step 1: Install & Activate WS Form Plugin

• Go to WordPress Dashboard → Plugins → Add New
• Search for WS Form
• Click Install Now, then Activate

Once activated, you’ll see a new WS Form menu added to your WordPress dashboard.

Step 2: Create a Form

After installing the plugin, you can start creating your first form.

• Go to WS Form → Add Form
• This will open the WS Form builder interface
• Here, you can choose a Template or Start with a Blank Form

WS Form gives you two options to get started:

• Use a pre-built template: Choose from ready-made templates like contact forms, feedback forms, or registration forms to save time.
• Start with a blank form: Build your form from scratch if you need full control over structure and fields.

Step 3: Drag & Drop Form Fields

WS Form uses a drag-and-drop editor, making it easy to add fields.

You can:

• Drag fields like Name, Email, Text, Dropdown, Checkbox, or File Upload
• Rearrange fields by dragging them into the desired order
• Configure field settings such as labels, placeholders, and validation rules

To better organize your form, WS Form allows you to use sections.

Sections help you:

• Group related fields together
• Improve form readability
• Create cleaner and more structured layouts

You can drag and drop sections and then add form fields inside them.

WS Form supports multi-tab and multi-step forms, which are useful for long or complex forms.

Step 4: Edit Form Settings

WS Form provides a wide range of form-level settings that allow you to control how your form behaves on the frontend.

Using these settings, you can:

• Change the form label and other form-related text
• Enable or disable form submission using the Enter key
• Configure field-specific settings and validation rules
• Customize error messages and submission messages
• Add or manage custom form actions

Step 5: Style Your Form

WS Form also gives you styling options to ensure your form matches your website’s design.

You can:

• Choose from available form styles
• Adjust field layout and positioning
• Customize spacing and alignment
• Apply additional styling as needed

With these styling controls, you can create forms that look consistent with your site’s overall appearance while maintaining usability.

Step 6: Import & Export Forms

WS Form allows you to import and export forms, which is helpful when:

• Migrating forms between websites
• Reusing form designs
• Creating backups

You can export a form as a file and import it into another WordPress site running WS Form.

Step 7: Choose the Actions

Actions define what happens after a form is submitted. You can configure actions such as:

• Sending email notifications
• Redirecting users after submission
• Saving form entries
• Display an message
• Triggering other workflows

Actions give you full control over how form submissions are processed.

How to View and Manage WS Form Submissions

Once your form is live and users start submitting entries, WS Form allows you to view and manage form submissions directly from the WordPress dashboard.

View Form Submissions

WS Form stores form submissions inside WordPress and displays them in a structured list.
You can access submissions by navigating to the WS Form -> Submissions, where all entries related to your forms are listed.

Edit Form Submissions

WS Form also lets you edit existing form submissions. Just click the Edit option and update the required information.
This is useful when:

• You need to correct incorrect information
• You want to update submission details manually
• You’re managing form data internally

Filter Submissions by Date

To manage a large number of entries more efficiently, WS Form provides date-based filtering options.

Using these filters, you can:

• View submissions from a specific date range
• Find recent or older entries quickly
• Narrow down data for review or reporting

Date-wise filtering helps save time when working with high submission volumes.

Export Form Submissions

WS Form allows you to export form submissions, making it easier to work with your data outside WordPress. Just click on Export button to save the entries.

You can export submissions to:

• Create backups
• Share data with your team
• Use entries for reporting or analysis

Exporting ensures your form data remains portable and accessible whenever needed.

How to Display WS Form on Frontend

After creating and customizing your form, the next step is to display it on your website so visitors can start submitting entries. WS Form offers multiple ways to embed forms on the frontend.

Display WS Form Using a Widget

WS Form provides a dedicated widget that allows you to add forms easily using the WordPress editor or page builders.

To display a form using the widget:

• Open the page or post where you want to add the form
• Add the WS Form widget from the widget/block panel

• Select the form you created from the dropdown
• Update or publish the page

This method is ideal if you’re using a visual editor or page builder, as it allows you to place the form exactly where you want without using any code.

Display WS Form Using a Shortcode

If you prefer a more flexible or code-based approach, WS Form also provides a shortcode for each form.

To display a form using a shortcode:

• Go to WS Form → Forms
• Copy the shortcode of the form you want to display

• Open the page on which you want to display form.
• Add the shortcode block, and paste that you copied.
• It will display the form on frontend.

Manage WS Form Submissions in an Efficient Way

While WS Form provides built-in options to view, edit, filter, and export form submissions, managing entries can become challenging as your website grows and starts collecting more data from multiple forms.

When submission volume increases, you may need a more centralized view of all form entries, better ways to organize and categorize submissions, advanced filtering options to quickly find specific entries, and more.

This is where Form Vibes can help.

Form Vibes acts as a submission manager that stores WS Form entries in the WordPress database and provides a dedicated dashboard to manage form data more efficiently. It allows you to organize submissions, apply advanced filters, export data when needed, and track form performance using analytics, all from one place.

With Form Vibes Pro, you get additional capabilities such as creating Data Profiles to display submissions on the frontend, changing submission status to Read, Unread, or Spam, and accessing more advanced management features to streamline your workflow.

To learn more about how WS Form works with Form Vibes and explore Pro features in detail, check out the documentation.

FAQs on WS Form in WordPress