How to Mark Form Submission Status in Form Vibes Pro
When submissions come in daily across multiple forms, a flat list of entries with no status indication makes it impossible to know what has been reviewed and what has not. Scrolling through entries looking for unread messages is not a workflow, it is wasted time.
Form Vibes Pro’s helps with this by letting you mark submissions with a status. You can use this feature to keep your entries organised and make your review process more structured, whether you manage submissions alone or as part of a team.
Before You Start
Form Vibes Pro installed and active on your WordPress site
At least one supported form plugin active and capturing submissions
What Is Submission Status in Form Vibes Pro?
Submission Status assigns one of three states to every captured form entry. Each state has a distinct colour indicator so you can scan the submissions table and know the review state of every entry at a glance.
Unread is the default state for every new submission when it arrives. The status button appears in blue. An unread entry has not yet been reviewed by anyone on your team.
Read marks an entry as reviewed. The status button turns green. Use this once you have actioned an entry, replied to an enquiry, passed a lead to sales, or confirmed a booking.
Spam flags an entry as unwanted. The status button turns red. Use this for submissions that passed your form’s anti-spam checks but are clearly not genuine, before deciding whether to delete them.
Notes: All new submissions arrive with Unread status by default. This means your submissions list always shows clearly what has come in since your last review session, no guessing which entries are new.
Why Submission Status Is Useful
Without a status system, every submission in your dashboard looks the same regardless of whether it has been reviewed, followed up on, or flagged as junk. As submission volume grows, this becomes a real workflow problem.
Submission Status solves this by giving each entry a visible state that the whole team can see and act on.
It helps you:
- See at a glance which entries still need attention
- Separate valid submissions from spam without deleting immediately
- Keep your dashboard organised as volume increases
- Give team members a shared reference point during review
Keep your submissions organized with Form Vibes. Mark entries as Read, Unread, or Spam, filter them quickly, and manage follow-ups from one dashboard.
Enable the Status Module
Before using submission status, enable the Status Module in Form Vibes settings.
Go to Form Vibes → Settings in your WordPress dashboard and enable the Status Module. Once active, the status option appears on every entry in your submissions table.
Important: The Status Module must be enabled before status options appear on submissions. If you do not see a status option on any entry, check Form Vibes → Settings and confirm the module is turned on.
How to Change Submission Status for a Single Entry
To update the status on one submission:
- Go to Form Vibes → Submissions
- Locate the entry you want to update
- Click the status option on that entry row
- Select the status you want to apply – Read, Unread, or Spam
The status updates immediately and the indicator on the row reflects the new state.
How to Update Submission Status in Bulk
When you need to update several entries at once – for example, marking a batch of reviewed entries as Read or flagging multiple spam submissions – use the bulk action:
- Open the submissions list and select the entries you want to update using the checkboxes
- Click Select Action in the bulk actions bar
- Choose the status update option
- Select the status to apply and confirm
Tips: Use the date range filter to narrow your submissions list before bulk-selecting. If you want to mark all entries from a specific week as Read, filter by that date range first, then select all and bulk-update.
Control Who Can View or Change Status
By default, anyone with access to Form Vibes can see and change submission status. Form Vibes Pro’s Role Manager gives you granular control over this.
Under Form Vibes > Settings > Role Manager, two separate permissions apply to the Status feature. View Status controls which user roles can see the status column and status indicators in the submissions table. Change Status controls which user roles can actually modify an entry’s status.
These permissions are set independently per WordPress user role – Administrator, Editor, Author, Contributor, and Subscriber.
For a full walkthrough of all Role Manager permissions and how to configure team access, see the guide on managing user roles and permissions in Form Vibes Pro.
Key Takeaway:
Submission Status helps you turn a simple list of form entries into a more organized review workflow, especially when multiple team members manage submissions.
Conclusion
Submission Status is one of the features that makes Form Vibes Pro noticeably more useful as submission volume grows. A unorganised list of entries is manageable when you receive five submissions a week. Once that becomes fifty, a status system is what keeps reviews structured and nothing slipping through.
Enable the Status Module, apply statuses as part of your daily review routine, and combine it with the Role Manager if your team needs differentiated access.
Need to control which team members can access Form Vibes features? See the complete guide on managing user roles and permissions in Form Vibes Pro.
Keep Every Form Submission Organized
Use Form Vibes to mark submissions as Read, Unread, or Spam, filter entries faster, and manage follow-ups more efficiently.
Frequently Asked Questions
Common questions about Marking Submission Status in Form Vibes.
Is Submission Status available in the free version of Form Vibes?
No. Submission Status is a Form Vibes Pro feature. The free version of Form Vibes captures and stores form submissions, provides date range filtering, CSV export, analytics, and an Event Log, but the ability to mark entries as Read, Unread, or Spam and filter the table by status requires Form Vibes Pro.
What do Read, Unread, and Spam mean in Form Vibes?
Unread is the default state for every new submission shown in blue. Read marks an entry as reviewed and actioned shown in green. Spam flags a submission as unwanted before deletion shown in red. The colour coding lets you scan the submissions table and see the review state of every entry without opening each one individually.
Can I filter the submissions table by status in Form Vibes?
Yes. The Form Vibes submissions table includes a status filter. Select Unread to see only new entries needing review, Spam to review flagged entries before deletion, or Read to find entries your team has already processed. Filter selections persist between sessions so the table reopens to the same view on your next visit.
Can I mark multiple form submissions as Read at once?
Yes. Select the entries you want to update using the row checkboxes, click the Action button in the toolbar, select Status, choose the status to apply, and click Apply. All selected entries update simultaneously. This is useful for clearing a backlog or marking all entries from a completed campaign as Read in one action.
Who can change submission status in Form Vibes Pro?
By default, any user with access to Form Vibes can change submission status. Form Vibes Pro’s Role Manager allows you to restrict this per WordPress user role. View Status and Change Status are separate permissions, you can allow certain roles to see status indicators without giving them the ability to change them.
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